As far as any bigger positions are concerned there needs to be an Assistance, Executive assistant will act as an assistant to the Executive and he/she will helpthe tasks get completed on time and in a professional manner. This job position is created by many companies to really make the work progress smoothly.
Responsibilities of Executive Assistant
Executive Assistant basic responsibility is to ease the work for the Executive, whom he/she is working under. These are the following responsibilities for an Executive Assistant.
1. Scheduling the tasks and Meetings for the executive is the primary responsibility of an executive assistant and also managing the schedule of the executive, avoiding conflicts between two meeting time, organize a proper smooth schedule for the executive.
2. Design Power point presentation, collect the necessary data like ( Associated documents to the presentation, Excel sheet, graph and prepare the Power point presentation professionally for the Executive.
3. Co-ordinate each and every schedules and appointments to the executive and make sure the transport is perfect for the executive and his/her team.
4. Have the rights to delegate responsibilities of confidential nature, when the executive is not there due to some reasons.
5. Executive assistant must act as a point of contact between the executives and business vendors.
Skills required for an Executive Assistant
1. Firstly, the biggest skill for this job is to communicate effectively to internal employees, external business vendors and others. Manage schedules and people who seek for appointment with the executive.
2. Ability to handle job pressure, because you will be receiving plenty of calls and the need for the executive is very high and you need to be patient in fixing proper appointments according to the schedule.
3. Ability to make Power point presentations, Preferably knowing Microsoft Office.
4. Ability to communicate with clients / vendors about the schedule of the executive and help the work easier for the executive.
These above are the general responsibilities and skills required by an Executive assistant, this job description of Executive assistant will definitely change according to the environment , company and country.